Catalog Management







Hubwoo’s Catalog Management solution allows buyers to find goods and services in centralized, pre-approved supplier catalogs and place orders through an intuitive, one-stop purchasing platform.

As the lynchpin to a successful source-to-pay process, catalog management needs to be at the forefront of any procurement organization’s process improvement efforts, in order to ensure maximum savings potential is achieved.

One place to present all materials & services contract information to your end-users, which are provided from various sources like supplier maintained catalogs, small business catalogs, automated catalogs populated by your stock or ERP system, contracts, supplier hosted catalogs, forms and request for quotes.

Common Challenges:

  • User gets lost in different processes and access points
  • High percentage of free text requests (34% industry average) results in manual
  • process for category managers (inefficient and costly)
  • Contracted savings based on sourcing events don’t get realized due to missing contract enablement for requestors
  • High effort for internal resources to create and maintain catalogs
  • Low number of enabled catalogs, e.g. 10-30 catalogs, 10% of catalogable spend
  • Low transparency of spend, categories and suppliers.

Why Hubwoo Catalog Management?


Integration with systems such as the following:

Microsoft Dynamics AX
JD Edwards 
and Many Others








  • Contracts and supplier catalogs in one common User interface
  • Search multiple supplier catalogs simultaneously, supporting cross-supplier shopping carts
  • Provide all item information required for simple and fast order process, like Part Number,Vendor ID, Classification and
    Material Group
  • Smart Forms to maintain items with additional information required
  • Multi-tier approval workow during which business
    information is available




  • Purchase directly from various ERP and Procurement systems and ONE user interfacevideo
  • Synchronization of supplier managed content with customer material master data
  • Direct access for experienced users to: Categories, Suppliers, RFQ’s, Favorites
  • Links to other related processes (travel, expenses, etc.)
  • Transformation of free form orders to structured orders




  • Search for your request in one place while being guided within the solution to the right process and information required
  • Only suppliers and items approved by Lead Buyers/Category Managers are available in the catalogs
  • Category Managers pre-select suppliers with valid contracts for free form orders
  • Self-order capability reduces process effort for Category Managers, reduces misplaced and wrong orders, decreasing erroneous deliveries



catalog management